Executive Assistant

Reports to: Managing Director About the Role The Executive Assistant provides high-level support to the Managing Director while managing key strategic projects and initiatives. This role offers exposure to cross-functional teams and opportunities to contribute to high-impact projects, with potential for growth into a broader leadership support role. Key Responsibilities Executive Support • Provide comprehensive support to the Managing Director and senior leaders, including calendar management, meeting coordination, and communication of deadlines and deliverables. • Coordinate travel, accommodation, visas, and itineraries for senior leaders. • Prepare administrative reports, manage expenses, and maintain organized filing systems. • Partner with leadership on prioritizing initiatives and supporting decision-making. Administrative Support • Oversee administrative operations, including managing office supplies, vendor relationships, and service provider management. • Provide administrative support for various internal teams, managing documentation and maintaining organized filing systems. • Coordinate IT systems, including creation and removal of employee email accounts and assisting with onboarding. • Support the management of departmental budgets for administrative needs. Requirements • Bachelor’s degree in any discipline, preferably with experience in business administration, project management, office management, or related fields. • Minimum of 5 years of experience providing executive support and managing office operations, including exposure to special projects or cross-functional initiatives. • Experience in a fast-paced trading or commodities environment is a plus. • Strong organizational, decision-making, and problem-solving skills, particularly under pressure. • Excellent communication, writing, and interpersonal skills, with the ability to engage at all organizational levels. • Motivated to continuously learn and grow, with a desire to take on higher-impact responsibilities over time.