Executive Assistant

About the Role - You will provide comprehensive administrative support to the Trading team, including managing travel arrangements, visa applications, expense reporting and office supplies. Additionally, the position involves providing high-level, confidential secretarial support to the Senior Corporate Executive (SCE) with approximately 20% of responsibilities focused on managing and providing household and personal support matters. Key Responsibilities: • Provide support to the Heads of Department in the Trading Division with travel bookings on flight and accommodation for their business travels. • Support the Heads of Department in the submission of travel expenses and claims through Workday. • Responsible for providing support to internal and external overseas delegations whenever they are in Singapore for meetings with the Trading Team. • Collate expense reports for all business travel. • Organise team bonding activities and Department events and gatherings for the Trading Department. • Manage and maintain office supplies and inventories such as stationeries and office equipment for the Trading Department. • Liaise with HR/Admin on feedback of office admin, furniture & fittings. • Work alongside the Personal Assistant to SCE, and serve as a back-up in ensuring efficient and smooth functioning of the SCE’s household matters. • Perform additional administrative tasks and special assignments as assigned by the SCE. • Handle any other ad hoc matters relating to the Trading Department. Job Requirements: • Min Diploma in Business Administration or equivalent • Relevant secretarial certifications can be considered • Min 5 years in a similar position • Proficient in MS Office Applications • Pro-active and resourceful, with the ability to anticipate needs and take action before issues arise. • Highly organised, discreet and able to manage sensitive information with confidentiality. • Excellent communication and interpersonal skills. • Flexible and adaptable to changing schedules and requirements.