Executive, Supply Chain Management

Manage, and coordinate inbound shipment, outbound delivery, stock count and ad hoc event related activities. Inbound Processing • Create Purchase Order and Invoice Verification in SAP for incoming shipments • Ensure accuracy of Commercial Invoice and billing information prior to processing • Send shipment documents and pre-alerts to relevant parties prior to shipment arrival • Preparation of Letter of Indemity to the Freight Forwarders • Process and submit Commercial Invoice and Invoice Documents to Accounts Department • Update Shipment Records • Ensure shipment inbound completeness. • Send email to relevant departments to inform them after shipment is inbounded • Perform system adjustment for any missing or damaged items received in shipment after submitting e-approval • Processing Shipment Freight and GST Invoice Documents for approval Outbound Processing • Processing of Sales order Shipment dropped by the Stores and sales team. • Review stocks quantity for fulfilment of Sales Order. • Update Delivery Record accordingly to the Delivery Schedule. • Send Sales Order Information and Planned Delivery schedule to the warehouse for order processing. • Communicate with stores to ensure delivery request received accordingly. • Preparation of documentations for stocks delivery and transfer to/fro Warehouse. • Monitor deliveries and returns from the warehouse and delivery teams. • Ensure that all the DO are scanned in the shared drives by the warehouse team. • Processing GST Invoice Documents for approval • Consolidation of deliveries issues and discrepancies for review. Stocktake • Lead the preparation on stock take exercise and prepare the necessary steps before conducting stock take. • Upload stock information into the system • Verify stocktake results with the store in charge and review on stocks discrepancies. Event / Store Setup and Teardown • Transportation arrangement on delivery and collection for Stores and Event’s Setup and Teardown / Closing. • Providing necessary support • Liaise with Sales Team on Stocks returning Process • Ensure stocks transfer back to warehouse are processed accordingly in system Delivery to customer • Monitor deliveries and returns from the warehouse and delivery teams. • Ensure that all the DO are scanned in the shared drives by the warehouse team. • Verify the invoices (delivery team) charges before submitting to the finance team to process. Reports • Shipment Report • Outbound Delivery Tracking • Expiry and Tester Report Requirements: • Fresh graduates are welcome to apply • Strong communications skills to articulate Brand needs to Supply Chain network outlining Supply Chain needs/capabilities to the Brand • Proficient in MS Excel, Word • Willing to take initiative and a positive attitude •