Receptionist

About The Role Our client is a growing US‑based Investment Firm seeking a humble, warm, and proactive Receptionist to join their expanding Singapore office. This is a front‑of‑house role that requires professionalism, adaptability, and a genuine enjoyment of supporting both people and operations. Key Responsibilities • Front Desk & Office Support: Serve as the sole front‑of‑house presence, welcoming clients, guests, and candidates with professionalism. Manage calls, mail, couriers, and occasional errands. Maintain a clean and presentable reception, lounge, and common areas. • Meeting Rooms & Hosting: Oversee meeting room calendars, ensure readiness for guests, prepare refreshments, and assist with client and investor hosting. Support visitor travel arrangements and desk setups. • Pantry & Supplies: Keep pantries stocked and tidy, prepare snacks, order supplies, and coordinate with vendors and cleaners. Ensure printers and stationery are maintained. • Team Assistance: Support travel arrangements, expense claims, and document preparation. Provide general administrative assistance across the office. • Facilities & Vendors: Liaise with building management and vendors for maintenance, repairs, and onboarding of new joiners. • Office Culture & Events: Coordinate breakfasts, teas, social activities, and occasional firm events, contributing to a positive and collaborative office culture. Qualifications • Experience in front‑desk, receptionist, admin, or customer‑facing roles • Presentable, warm, and professional demeanor • Proficiency in Microsoft Outlook, Word, and Excel • Highly organized with strong attention to detail • Positive, hands‑on attitude — no task too big or small • Commitment to long‑term tenure Preferred Background • Hospitality, private banking, law firm, or professional services experience • Prior exposure to travel, expenses, or scheduling support • Proficiency in English and Mandarin Attributes • Genuine enjoyment of front‑of‑house responsibilities • Values stability, maturity, and discretion • Adaptable and comfortable taking on new responsibilities as the office grows For further information, please kindly contact Shaleena Mulchandani or email your details across to [email protected] (Job Code - SM/73748) Please note that only shortlisted candidates will be contacted By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy