Admin Assistant, Secretary l (12-month contract) l up to $6K

Responsibilities: • Provide comprehensive administrative support including calendar management, scheduling, travel arrangements (including tax-related travel tracking), expense reporting, and email/task coordination. • Support the VP and team with travel bookings and expense claims. • Maintain departmental correspondence, records, and filing systems. • Take meeting minutes and assist in follow-up actions as needed. • Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite level engagements. • Create departmental reports, charts, graphs, and tables to support business reviews and decision-making. • Monitor departmental budgets and expenditures, raising alerts when necessary. • Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore-based staff. • Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone and AMEX card requests). • Assist in organizing conferences, team functions, and dinners. • Perform other administrative duties as assigned. Requirement: • Bachelor's degree in Marketing, Business Administration, or a related field. • Minimum 4-5 years of experience in a Team Assistant or Executive Secretary role. • Proven ability to manage multiple tasks independently with precision and discretion. • Excellent organizational, time management, and communication skills. • Professional and tactful in interactions with internal and external stakeholders. • Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive-ready presentations. • Experience drafting email announcements and internal communications for senior leadership. • Familiarity with other Microsoft Office tools is a plus. Rupa Kankariya EA License No. 02C3423 Personnel Registration No. R1441955 Your Safety and Data Security Matter to Us ManpowerGroup is committed to a safe and transparent hiring process. We will never request payment, banking details, or sensitive personal information as part of our recruitment. If you receive suspicious outreach claiming to be from us, please contact [email protected]. Please note that your response to this advertisement and subsequent communications with us will constitute informed consent to the collection, use, and disclosure of personal data by Manpower Singapore for recruitment and employment-related purposes, in compliance with the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit: https://www.manpower.com.sg/privacy-policy.