Finance and Admin Manager

Finance Management & Reporting

·       Review financial accounts to ensure the integrity of the financial records

·       Prepare monthly management reports

·       Monitor and supervise outsourced accounting service provider to ensure accurate financial records/entries

·       Ensure proper financial systems and internal controls and ensure compliance with policies, processes and procedures established

·       Monitor, and as appropriate, undertake proper assessment and accountability of the financial impact of contingent liability, if any

·       Oversee donations tax-deductible receipts and sponsorships accounting and acknowledgement processes

Grant Accounting & Reporting

·       Establish proper tracking of grant fundings received and expended

·       Prepare all grant related documents for grant application and submission/reporting

·       Manage cost allocation and restricted funds for accountability to funders

Budgeting

·       Peparation of annual budgets for approval by the Board

·       Manage cash flow and oversee all income, and expenditures are within approved budget

Audit

·       Ensure annual management accounts are closed and submitted  in  accurate and timely manner

·       Laise with auditors to manage audit timeline, and follow up with all outstanding matters raised during audit fieldwork

·       Preparation of reports for Audit Committee

Admin

·       Provide guidance and direct supervision of Admin Executive

·       Analyze/Problem-solve issues raised by Admin Executive and propose recommended solutions 
·        Assist with management and maintenance of the facilities and IT systems within the organization

·       Establish adequate systems for general office administration

 This position reports to the Corporate Services Director