Executive Assistant

About Us Who we are: Samsonite is the worldwide leader in superior travel bags, luggage, and accessories combining notable style with the latest design technology and the utmost attention to quality and durability. For more than 100 years, Samsonite has leveraged its rich heritage to create unparalleled products that fulfill the travel lifestyle needs of conscious movers everywhere. With a portfolio of brands including Samsonite, Tumi, American Tourister, High Sierra, Gregory, Hartmann, and Lipault Paris, our products are sold in over 100 countries in North America, Asia, Europe and Latin America through our company-operated retail store, websites and a variety of retail partners. Job Description Major Responsibilities / Activities Executive Support – Regional President (Primary Scope) • Provide full spectrum of secretarial and administrative support, including complex calendar management, prioritization, and coordination. • Prepare and develop presentations, management reports, briefing notes, meeting packs, and follow‑up trackers. • Manage confidential matters (HR, strategic, commercial) with utmost discretion. • Coordinate regional and global communication across internal and external stakeholders. • Handle selected personal matters as required (e.g., accommodation, travel, household administration, visa/family arrangements).Support to CFO (Secondary Scope) • Provide administration and scheduling support including document preparation and meeting logistics. Support To Other Heads Of Department (Subject To Capacity) • Coordinate meetings, reviews, and cross‑functional updates. • Assist in preparing documents, collating materials, and tracking department‑level follow‑ups. • Support special projects and cross‑regional initiatives. Travel, Logistics & Operations • Manage end‑to‑end domestic and international travel arrangements, including visas, accommodation, transportation. • Prepare comprehensive executive travel itineraries. • Process expense claims and ensure compliance with corporate financial guidelines. • Manage logistics for internal meetings, external engagements, conferences, and leadership offsites. Executive Office Coordination • Serve as the central coordination point for the Executive Office. • Ensure timely flow of information between regional, country, and global teams. • Maintain structured digital and physical filing systems. • Support ad‑hoc projects assigned by senior leadership. Job Experience & Requirements Integrity, Confidentiality & Professional Ethics Given the high‑sensitivity nature of the Executive Office, the Executive Assistant must: • Uphold absolute confidentiality in all matters, including personnel, financial, strategic, and commercial topics. • Demonstrate impeccable ethical judgment, discretion, and trustworthiness. • Protect executive‑level documentation, data, and communications from unauthorized disclosure. • Ensure compliance with corporate policies, data privacy standards, and legal obligations. • Act as an ambassador of professionalism and integrity in all interactions. Education • Bachelor’s Degree or above. Experience Requirements • Minimum 5 years of solid Executive Assistant experience supporting C‑suite or senior regional leaders. • Experience in MNCs or sizeable organizations preferred. Technical Skills • High proficiency in Microsoft Office (PowerPoint, Excel, Outlook, Teams). • Experience with SAP preferred. • Strong document formatting, presentation, and data‑handling capability. Mobility / Travel • Occasional travel may be required. Language • Strong command of written and spoken English; additional Asian languages a plus. Required Competencies Leadership & Ownership • Proactively anticipates executive needs and independently drives follow‑ups and actions. • Demonstrates accountability, resilience, and calm under pressure. Communication & Influence • Communicates with clarity, diplomacy, and executive‑level professionalism. • Represents the Executive Office confidently with internal and external stakeholders. Strategic Thinking & Prioritization • Exercises sound judgment in managing competing priorities and protecting leadership time. • Anticipates challenges and plans ahead to prevent operational issues. Collaboration & Stakeholder Management • Builds trust and works effectively with regional, global, and cross‑functional teams. • Navigates different cultures and time zones with sensitivity and effectiveness. Execution Excellence • Demonstrates exceptional organization, accuracy, and attention to detail. • Delivers high‑quality outputs in fast‑paced and dynamic environments. Confidentiality, Integrity & Ethics • Handles all confidential information with absolute discretion and sound judgment. Technical & Digital Competence • Adopts new tools and workflows quickly; comfortable managing digital workflows and enterprise systems. Samsonite is an equal opportunity employer and welcomes applications from all qualified...