Legal Secretary - US law firm

An outstanding opportunity awaits for a Legal Secretary to join a highly respected US law firm in Singapore, where your commitment to teamwork and your ability to provide dependable support across multiple legal practices will be truly valued. This role is ideal for someone who flourishes in a collaborative setting, enjoys sharing knowledge with colleagues, and takes pride in delivering exceptional administrative assistance to legal professionals. What you'll do: As a Legal Secretary within this esteemed law firm based in Singapore, you will play an integral role in ensuring seamless operations across various legal departments. Your day-to-day responsibilities will involve working closely with lawyers from different practice groups to deliver high-quality administrative support tailored to their needs. You will be entrusted with managing sensitive information discreetly while handling complex schedules and facilitating clear communication between internal teams and external parties. Your proactive approach will help maintain efficient workflows as you assist with document preparation, billing tasks, meeting coordination, and more. By fostering strong relationships within the team and demonstrating flexibility when priorities shift, you will contribute significantly to the overall success of the firm's legal services. This position offers you the chance to expand your knowledge across diverse areas of law while enjoying the camaraderie of a supportive group that values each member's input. • Provide comprehensive secretarial and administrative support to lawyers across different legal practices, ensuring all documentation is accurate and deadlines are met. • Assist with the preparation, formatting, and proofreading of legal documents such as contracts, agreements, correspondence, and court filings to maintain high standards of quality. • Manage calendars for multiple fee earners by scheduling meetings, coordinating appointments, and organising travel arrangements as required to facilitate efficient workflow. • Handle confidential information with sensitivity and discretion while maintaining meticulous records in both digital and physical filing systems for easy retrieval. • Liaise with clients, external counsel, courts, and other stakeholders in a polite and professional manner to facilitate smooth communication on behalf of the legal team. • Support billing processes by preparing invoices, tracking billable hours, and assisting with expense claims in accordance with firm procedures to ensure accuracy. • Coordinate team meetings by preparing agendas, taking minutes, distributing materials, and following up on action items so that collaboration remains effective. • Assist with onboarding new team members by sharing best practices and providing guidance on internal systems and procedures for seamless integration into the team. • Contribute positively to the office environment by participating in communal activities and supporting colleagues during busy periods or absences whenever needed. What you bring: To excel as a Legal Secretary in this role, your proven experience supporting legal professionals within a busy office setting where cooperation is key will set you apart. Your background should include hands-on involvement in document preparation, diary management, client liaison, billing administration, and general office duties, all performed with care for accuracy and confidentiality. Your interpersonal skills will enable you to build trust quickly among colleagues from diverse backgrounds while contributing positively to group initiatives. A genuine interest in learning about different areas of law will help you adapt smoothly as you assist various practice groups. Your dependability ensures that others can rely on you during peak periods or when covering for teammates. Above all else, your enthusiasm for working together towards shared goals makes you an invaluable addition to any legal team. • Demonstrated experience as a Legal Secretary or in a similar administrative role within a law firm or professional services environment where teamwork was essential. • Excellent written and verbal communication skills with a polite telephone manner and the ability to interact considerately with clients at all levels. • Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, Outlook as well as familiarity with document management systems used in legal settings. • Strong organisational abilities enabling you to manage multiple priorities efficiently while maintaining accuracy under pressure. • A collaborative mindset that allows you to work harmoniously within teams spanning different practice areas while offering support wherever needed. • High level of discretion when dealing with confidential matters coupled with an honest approach to all aspects of your work. • Attention to detail when preparing documents or managing data entry tasks so that errors are minimised at every st...