Admin Office Manager

Job Title: Admin Office Manager Career level: C Introduction To Role Be part of history in the making. AstraZeneca is building its first biologics manufacturing campus in Singapore — a groundbreaking USD 1.5 billion investment that will serve as a global hub for innovation and excellence. This state-of-the-art facility will deliver end-to-end Antibody-Drug Conjugate (ADC) capabilities with different manufacturing units/buildings in one campus under one roof: • Small molecule chemical- chemical API production • Large molecule - antibody monoclonal antibody manufacturing • Conjugation • Fill-and-finish operations, including sterile filling and lyophilization • Final secondary packaging The campus will be equipped with modern digital and automation infrastructure, enabling autonomous manufacturing powered by artificial intelligence. In addition, it will be designed for carbon neutrality, embedding sustainability into every aspect of operations and setting a new benchmark for environmentally responsible biologics manufacturing. We are looking for passionate individuals with relevant experience who thrive in dynamic environments and bring a “make-it-happen” attitude. Joining us means contributing to a project that will not only transform AstraZeneca’s global supply chain but also advance life-changing medicines for patients everywhere. If you’re ready to shape the future of biologics and be part of a once-in-a-generation project, we want you on our team. We Are Recruiting An ADMIN OFFICE MANAGER This role sits at the fast‑moving intersection of leadership, the shopfloor, and support teams—turning ideas into action and keeping the whole operation in sync. You’ll drive momentum by steering executive priorities, translating leadership messages into clear, actionable updates and ensuring every meeting, event, and process runs with precision. Your impact will be felt in faster decisions, stronger compliance, smoother operations, and a better day-to-day experience for everyone on site. You will thrive if you enjoy bringing order to complexity, coaching others to higher standards, and improving the systems that help us move from molecule to medicine. Can you see yourself setting the pace, connecting people, and elevating how we work together? Accountabilities • Provides high-level executive support to the Senior Management Team while leading administrative services and ensuring smooth office and site operations • Site Operations Excellence: Oversee reception, visitor experience, meeting space readiness, supplies, and vendor services to keep the site fully operational and efficient. • Support HSE, GMP, and compliance activities by coordinating drills, safety engagements, and training attendance. • Communications and Engagement: Be a trusted partner to operators and technicians, helping translate leadership intentions into clear shift communication while bringing forward feedback that supports continuous improvement. • Raise and manage purchase orders, approvals, and goods receipting. Resolve invoice issues and track office/event budgets. • Plan and deliver site‑wide events such as town halls, leadership meetings, trainings, and recognition activities. • Workflow, Systems and Continuous Improvement: Standardize templates, streamline filing and tools, and embed better ways of working that save time and reduce errors. • Team Leadership and Capacity Planning: Lead and mentor admin staff, set service standards, allocate resources and balance demand to meet the site’s changing needs. • Small Project Coordination: Drive office moves, system rollouts and process changes with clear achievements, risk tracking and stake holder updates. • Stake holder Service and Relationship Building: Resolve complex queries and foster strong partnerships across functions to remove friction and deliver outcomes. Essential Skills/Experience • Executive & Administrative Support: Provide high‑level administrative support to senior leaders, including complex calendar and meeting management, travel coordination, and expense reconciliation. • Prepare agendas, minutes, and action logs for cross‑functional meetings and handle confidential information with discretion. • Office & Facilities Operations: Oversee reception standards, meeting rooms, and visitor management. Liaise with facilities, security, and maintenance teams. • Maintain office supplies and equipment, manage vendor contracts, and coordinate workspace changes and general site logistics. • HSE, GMP & Compliance Support: Support HSE, GMP, and compliance activities by coordinating drills, safety engagements, and training attendance. • Maintain compliance documentation and manage SOP updates, change notices, and facility communications. • Frontline Workforce Interface: Serve as the primary point of contact for operators and technicians. Manage rota updates, training schedules, shift communications, and noticeboard content. • Coordinate toolbox talks and briefings, translate lead...