Reception & Administrative Coordinator

Graviton Research Capital is a cutting-edge high-frequency trading firm that leverages technology, quantitative research and algorithms to trade in global markets. Our team consists of world-class technologists, researchers and traders who collaborate to push the boundaries of automated trading. Role Overview We are looking for a proactive and detail-oriented Reception & Administrative Coordinator responsible for smooth front desk operations, office administration, vendor coordination, and maintaining a professional office environment. Key Responsibilities • Manage front desk, handle all visitor and call enquiries professionally • Maintain reception, meeting rooms, and common areas • Coordinate office supplies, pantry, and inventory with zero disruption • Liaise with vendors (cleaning, maintenance, IT, security) • Maintain accurate digital and physical filing systems • Support meetings and internal events (logistics, AV setup) Key Skills • Proficient in MS Office (Word, Excel, PowerPoint, Outlook) • Strong communication and professional telephone etiquette • Familiar with office equipment and meeting room AV • Organised, detail-oriented, and service-focused Experience: 2–5 years in Office Administration / Front Desk / Facilities Target Background: Corporate offices, consulting firms, fintech, investment firms, IT services, co-working spaces