Administrative Executive (Ops)

Duties and Responsibilities: • Manage the full spectrum of expatriate accommodation matters: • Sourcing, viewing, shortlisting and coordinating rental apartments/condominiums for assigned employees. • Liaise with landlords, property agents, MCST office, building management offices and service providers on tenancy, handover, defects, access, maintenance and renewal matters. • Coordinate lease documentation, tenancy renewals, rental payments, deposits, termination arrangements and move-in / move-out inspections. • Oversee utilities, telecommunications, internet, air-conditioning servicing, furniture, appliances and other housing-related arrangements to ensure accommodations are ready and properly maintained. • Attend to accommodation-related issues raised by expatriate employees and coordinate timely resolution with landlords, agents, contractors and vendors. • Track accommodation costs, tenancy schedules, contract expiry dates, service records, supplier invoices and related administrative documentation. • Support employee relocation and settling-in arrangements, including hotel bookings, temporary lodging, air ticket coordination • Maintain proper records of company-leased apartments, fixed assets, inventory, keys, access cards and housing-related documents. • Assist in reviewing accommodation arrangements to ensure cost control, operational efficiency and compliance with company guidelines. • Provide all round office administrative and management support. • General office upkeep and maintenance of office. • Sourcing, purchasing and/or maintenance of items. • Purchasing and maintaining of fixed assets such as office equipment, furniture & fittings • Keeping track of monthly office expenses and verification of supplier invoices • Sourcing and purchasing office items or gifts • Coordinating and organising office activities and office projects as and when required • Undertake any other ad-hoc duties as assigned. Job Requirements: • Prior experience in expatriate accommodation, corporate housing, facilities management, property management or relocation coordination will be highly advantageous. • Minimum 2 years' relevant experience in an administrative or office management role • Comfortable liaising with landlords, property agents, MCST/building management, contractors, vendors and expatriate employees. • Able to manage multiple tenancy arrangements, housing issues, renewal deadlines, invoices and administrative records independently • Must possesses a Class 3 driving license • Proficiency in MS Office software • Strong organisational and time management skills • Good interpersonal skills and pleasant personality • Self-driven and independent. • A keen eye for detail and a commitment to delivering high-quality work •