Administrative Assistant, Private Banking

The Administrative Assistant provides high-level administrative and operational support to Private Banking teams. This role is essential in ensuring smooth day-to-day operations, maintaining exceptional client service standards, and supporting relationship managers in delivering a premium banking experience to high-net-worth clients. The ideal candidate is highly organized, discreet, detail-oriented, and comfortable working in a fast-paced, client-focused environment. KEY RESPONSIBILITIES In the course of carrying out the above responsibilities, the individual would be expected to be able to independently: - • Provide comprehensive administrative support to Market Heads and the wider Private Banking team • Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials • Serve as a key point of contact for internal teams and, where appropriate, clients • Prepare correspondence, presentations, reports, and client communications • Maintain accurate records, files, and client data in internal systems • Handle confidential information with the highest level of discretion • Assist with ad hoc projects and process improvements as required • Work with marketing and communications team on marketing campaigns for clients including managing gifts and entertainment budgets • Assume any other tasks as assigned REQUIREMENTS To be effective and successful in this position, he/she should:- • Minimum Diploma or equivalent experience preferred • Previous administrative or executive support experience, ideally within financial services, private banking, or wealth management • Strong organizational and time-management skills with excellent attention to detail • Professional, polished communication skills (written and verbal) • High level of integrity and discretion when handling sensitive information • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with banking systems is an advantage • Ability to manage multiple priorities and work under pressure • Strong interpersonal skills and a client-service mindset • Proactive, dependable, and team-oriented approach