Foundation Administrative Assistant

We are seeking a reliable and detail-oriented Executive Administrative Assistant to support our team with comprehensive travel planning and on-the-ground administrative assistance. This role involves managing travel arrangements, restaurant bookings, and acting as a travel secretary during business trips to coordinate meetings and logistics. Key Responsibilities • Arrange domestic and international travel, including flights, hotels, ground transportation, and travel itineraries. • Make restaurant reservations and assist with scheduling business-related meals. • Accompany executives on business trips to provide secretarial and logistical support throughout the journey. • Coordinate and manage meeting schedules, venue bookings, and any necessary materials or equipment. • Communicate with internal and external stakeholders to ensure smooth execution of travel and meeting plans. • Provide real-time assistance during business travel, including itinerary adjustments, translation, and local coordination. • Handle expense reports and travel reimbursements post-trip. • Perform other administrative and coordination tasks as required by the executive team. Requirements • Proven experience in travel coordination or executive assistance. • Willingness and ability to travel on short notice, including internationally. • Strong organizational and multitasking skills. • Excellent communication and interpersonal abilities. • Professional demeanor, discretion, and reliability. • Proficiency in English and Chinese is preferred. • Familiarity with travel platforms and tools (e.g., booking systems, itinerary apps).