Administrative Assistant

An award-winning full service law firm, Allen & Gledhill LLP has been providing legal services to premier clients since 1902. One of the largest law firms in Singapore and South-east Asia, Allen & Gledhill counts among its clients some of the most well-known local and multinational companies and financial institutions. We have the following position for a highly motivated and committed individual to join our Firm: We are seeking a reliable and detail-oriented Administrative Assistant to support daily administrative operations. The ideal candidate is organized, efficient, and capable of handling multiple tasks with accuracy and professionalism. Job Responsibilities: 1. General Administration • Provide day-to-day administrative support to the team. • Maintain proper filing systems (physical and electronic). • Assist with data entry, document preparation, and report compilation. • Monitor and replenish office supplies and stationery. 2. Claims & Invoice Processing • Process and submit claims, ensuring supporting documents are complete and accurate. • Process invoices and maintain proper records. • Liaise with Finance and relevant departments for clarifications. • Ensure documentation is properly filed for audit and reference purposes. 3. Procurement & Vendor Coordination • Source and liaise with vendors to obtain quotations for office-related purchases and services. • Compare quotations and support cost evaluation for approval. • Assist with general procurement of office supplies, equipment, and services. • Coordinate with vendors on delivery timelines and follow-ups. • Maintain proper records of purchases, quotations, and vendor details. 4. Mailroom & Reception (Secondary Support) • Receive, sort, and distribute incoming mail and courier parcels. • Arrange outgoing mail and courier services. • Attend to visitors and clients professionally. • Answer and direct phone calls. • Manage meeting room bookings. • Keep reception area tidy and presentable. Job Requirements: • GCE ‘O’ and ‘A’ Levels, Polytechnic Diploma or higher qualifications are welcome to apply. Those with relevant experience but without the requisite academic qualifications may also be considered. • 0–2 years of working experience (fresh graduates are encouraged to apply). • Basic knowledge of MS Office (Word, Excel, Outlook). • Good communication and interpersonal skills. • Organized, detail-oriented, and able to multitask. • Willing to provide support across different administrative functions. Only shortlisted candidates will be notified.