Admin Executive (Corporate Administration Department)

[What the role is] We are looking for an IT-savvy and meticulous Admin Executive to support BCA’s organisation-wide Records Management and Sustainability functions. As part of the Corporate Administration Department (CAD), you will help drive BCA’s transition towards a digital, compliant and sustainable workplace. The role supports key corporate initiatives such as the Electronic Records Management System (ERMS), IM4L/NAS requirements, digitisation of plans, and sustainability reporting. You will work closely with various divisions across BCA to ensure high data quality, accurate reporting and adherence to governance standards. [What you will be working on] Key Responsibilities Records Management & ERMS • Support ERMS operations, including metadata tagging, quality checks, indexing and file plan management. • Handle declassification, disposal verification and NAS archival submissions. • Manage confidential disposal services and conduct training for staff and DROs. Plans Retrieval & Digitisation • Coordinate digitisation of hardcopy plans, microfiche/microfilm and perform quality checks. • Support internal/external plan retrieval requests, including urgent retrievals. • Collaborate on implementation of the transformation of existing retrieval processes, enabling self-service workflows. This includes assisting in the development and implementation of solutions, as well as providing training to staff. Sustainability Reporting • Consolidate all sustainability data i.e. energy, water, waste, transport, procurement and etc. • Submission of sustainability data when necessary • Maintain dashboards and support sustainability initiatives. Appointed Roles & Office Administration • Serve as Department Records Officer (DRO) to meet IM4L and NAS requirements. • Serve as a Goods Receipt Officer (GRO) • Support CAD events, audits and ad-hoc administrative duties. [What we are looking for] Requirements • Diploma in Business Administration, Records Management, Environmental or Sustainability-related fields, or equivalent experience. • 2–3 years of experience in corporate administration, records management or sustainability reporting preferred. • Strong IT skills and the ability to work confidently with digital systems (ERMS, digitisation platforms, dashboards, data tools). • Knowledge of IM4L, NAS guidelines, and GreenGov.SG frameworks will be an advantage. • Good communication skills with strong attention to detail and data accuracy. • A proactive team player comfortable working with multiple departments and stakeholders.