Logistics Planning Executive

The Responsibilities JOB DESCRIPTION Operation scheduling • Planning and executing customers instructions on vessels operation, inter tank transfers, inter terminal transfers etc • Ensure that tasks or instructions from the customers are verified before sending to Ops team • Initiate order creation, documentation process and final closing in TMS • Prioritise activities to complete tasks in a timely manner Vessel scheduling • Coordinate vessel nomination and vetting for customers • Planning for vessels movement efficiently without delays. • Liaising and solving issues with external parties like shipping agents, surveyors and customers on berthing schedule. • Checking on forward vessel schedule for any potential problems which may lead to delays • Liaising with Jurong Port Berthing Team on matters which may affect berthing at JPTT Managing Inventories • Ensuring that any oil movement are accounted for and recorded in JPTT’s Terminal management System (TMS). • Routine reporting of inventories to the customers. • Resolve inventories discrepancy issues with customers whenever applicable Reports and documentation • Ensure that Customs reporting is done for all shipments in a timely manner • Liaising with Customs on license renewal/application matters • Ensure all invoices are verified and sent to customers and shipping agents timely • Reporting of weekly inventory report to relevant authorities e.g. EDB and Enterprise SG • Generate monthly inventories and pipeline transfer reports to customers • Sorting and submitting of scan/physical shipping and tank-transfer documents to customers The Requirements • Minimum 3 years working experience in Oil and Gas industry • Preferably with oil movement knowledge and experience • Possess excellent communication, planning and coordinating skills • Ability to work with multiple stakeholders • Able to be on standby