Executive Assistant to Chairman

Executive & Administrative Support • Provide full-spectrum administrative support to the Chairman. • Manage calendars, schedule meetings, and coordinate appointments across time zones. • Prepare agendas, take meeting minutes, and follow up on action items. • Handle confidential information with discretion and professionalism. Communication & Coordination • Act as a key liaison between executives and internal/external stakeholders. • Draft, translate, and proofread correspondence, reports, and presentations in English and Chinese (Mandarin). • Manage phone calls, emails, and business correspondence efficiently. Operational & Business Support • Assist with document preparation, filing, and record management. • Coordinate travel arrangements, itineraries, and expense claims. • Support ad-hoc projects, research, and business initiatives as required. • Assist in basic office management and coordination with vendors or partners. Requirements & Qualifications • Diploma / Bachelor’s degree in Business Administration or related field. • Minimum 2–5 years of experience as an Executive Assistant, Personal Assistant, or similar role. • Strong organizational and time-management skills with attention to detail. • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). • Able to multitask, prioritize effectively, and work independently in a fast-paced SME environment. • High level of professionalism, integrity, and discretion.