Office Manager / Executive Assistant (Singapore – Onsite)

Office Manager / Executive Assistant (Singapore – Onsite) We’re looking for a highly organised and dependable Office Manager / EA to take day-to-day office and people-related matters off the Founder’s plate, allowing focus on clients, product, and market development. This is a hands-on execution role focused on structure, follow-through, and operational support—not a senior leadership or strategy role. Key Responsibilities: 1. Founder & Executive Support • Act as the primary point of support for day-to-day operational matters • Track tasks, requests, and decisions to ensure timely follow-through • Manage schedules, coordination, and general administrative support • Reduce the Founder’s involvement in routine office and people matters 2. People Operations (HR Admin) • Manage timekeeping, attendance, and related follow-ups • Handle employee concerns, grievances, and office matters professionally • Maintain structure, accountability, and consistent application of policies • Act as a buffer to resolve people issues without escalation 3. Payroll, Benefits & Compliance • Coordinate and verify payroll processing with external providers • Manage employee benefits, medical insurance, and entitlements • Track allowances (e.g., home visits, travel) in line with company policy • Liaise with payroll, insurance, and HR vendors as needed 4. Office & Administrative Management • Oversee office setup and day-to-day operations • Manage office equipment, supplies, and workspace needs (desks, chairs, etc.) • Ensure the office environment supports productivity and employee wellbeing 5. General Office Logistics • Ensure smooth and efficient office operations • Identify and resolve issues proactively before escalation • Maintain an organised, fair, and well-functioning workplace Requirements: • Singapore-based candidate • Singapore Citizen, PR, or existing Employment Pass holder preferred • 5–10+ years experience in Office Management / EA / HR Admin roles • Strong experience in people operations, payroll coordination, and admin management • Excellent English communication skills (written and verbal) are essential • Highly organised with strong attention to detail and follow-through • Able to handle sensitive situations with professionalism and discretion • Proactive, dependable, and comfortable working closely with a Founder