Office Services Assistant

Location Singapore Department Operations Type On-Site Apply now Posted On April 1, 2025 Overview To work alongside the Office Services Team to manage and maintain the office's daily operations. This position requires the successful candidate to lift and manage loads/parcels weighing up to 10kg on a regular basis. ‍ Primary Responsibilities • Manage day-to-day mailroom operations; • Maintain housekeeping of Mailroom, Admin Room and Staging Rooms; • Attend to enquiries and fault reporting for all day-to-day operational activities relating to facilities and maintenance of the office; • Conduct weekly office inspection and reporting; • Maintain regular health check of employees' lockers - electronic locks. Assist to replace batteries when necessary; • Assist with office supplies and consumable management. Keeping record of usage pattern, stocks, expiry dates, re-order and replenish, when necessary; • Attend to building management and 3rd party vendor for maintenance, checking or inspection, where necessary; • Assist to update contents on all TVs. ‍ Secondary Responsibilities • Undertake front desking duties, when necessary; • Assist with attending to incoming calls through the mainline; • Support Corporate Mobile Phone management; • Assist the Office Services Team in executing Fire Drills and Power Shut Down exercise; • Support the Office Services Team in coordinating Business Continuity Plan, when required; • Assist with other administrative and facility duties, when required. ‍ Working hours • 5 day work week (Monday - Friday, 9:00AM - 6:00PM) What skills do I need? • Excellent interpersonal and time management skills; • Ability to work independently with minimal supervision; • Ability to handle multiple tasks simultaneously and within tight deadlines; • Verbal and written fluency in English & Mandarin; • Basic computer knowledge (Microsoft Word and Excel). ‍ ‍ ‍ Apply nowEmail Application • Please note that only shortlisted candidates will be contacted. We appreciate your interest and seek your kind understanding.