Office Administrator

1. About Hanwha Vision Hanwha Vision is a global leader in advanced video surveillance and security solutions, delivering innovative technologies that enable safer, smarter environments across industries. With a strong presence worldwide, we are committed to driving operational excellence and customer value through continuous innovation. 2. Role Overview The Admin & Operations Assistant will provide comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the Singapore office. This role requires a highly organized and proactive individual who can manage multiple tasks efficiently while supporting both internal teams and external stakeholders. 3. Key Responsibilities • HR Admin & Operation • Assist in the preparation and processing of work pass applications (EP/SP/WP), and coordinate with relevant authorities such as MOM on administrative matters. • Travel & Hospitality Coordination • Arrange travel logistics including flight bookings, accommodation, and transportation for employees and visiting guests. • Administrative Support • Provide day-to-day administrative assistance, including document management, office supplies coordination, and basic expense tracking. • Facility & Vendor Coordination • Support office facility management and liaise with vendors (e.g., cleaning, pantry services, maintenance) to ensure a well-maintained working environment. Handle incoming and outgoing mail and deliveries. • Logistics & Transport Support • Provide occasional support for transportation needs, including driving for company-related errands, deliveries, or coordination activities when required. • Ad-hoc Operational Support • Perform additional administrative and operational duties as assigned to support business needs and ensure smooth office operations. 4. Qualifications & Experience • Diploma or Degree in Business Administration, Corporate Services, IT, or a related discipline • Prior experience in administrative, office support, or coordinator roles is preferred • Proficient in Microsoft Office applications (Word, Excel, PowerPoint) • Possess a valid Singapore Class 3 driving license • Basic IT knowledge or experience (e.g., handling office IT equipment, simple troubleshooting) is an advantage 5. Key Skills & Competencies • Communication Skills • Strong interpersonal and communication abilities to effectively coordinate with internal teams and external vendors • Organizational & Multitasking Skills • Ability to manage multiple tasks, prioritize effectively, and meet tight deadlines • Adaptability & Initiative • Self-motivated, resourceful, and able to work independently as well as collaboratively in a team • Attention to Detail • High level of accuracy and attention to detail in administrative tasks • Language Proficiency • Strong command of English (written and spoken) for effective communication and coordination • Basic IT Awareness (Preferred) • Comfortable handling basic IT-related tasks and supporting simple technical needs within the office 6. Location & Reporting Line • Location: Singapore • Reporting Line: Reports directly to the Singapore Manager