Executive Assistant

Title: Executive Assistant Department: IB Industrials Reports to: Jennifer Tolipani Location: New York Job Summary We are seeking a highly organized detail oriented Executive Assistant to provide support within our Investment Banking division. Looking for a proactive, resourceful candidate. Being able to manage multiple priorities in a fast-paced environment. This role is essential in ensuring seamless day-to-day expenses and travel for Investment Bankers Primary Responsibilities JOB DESCRIPTION • Supporting Investment bankers from senior to junior level. • Manage complex calendars, prioritize meeting requests, and coordinate internal/external appointments across multiple time zones. • Arrange heavy domestic and international travel logistics, including flights hotels, and ground transportation. • Process expense reports using Concur. • Maintain and update executives CRM system with client information and meeting notes. • Hours are 9 am- 5 pm Required Background/Skills: • Ten plus years of administrative experience, supporting professionals in Investment Banking or Financial Services. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Experience using Concur and CRM platforms is preferred. • Demonstrates a high level of integrity and professionalism. • Strong written and verbal skills. • Highly organized, with attention to detail and a proactive approach to problem-solving. Salary 90-120k range, overtime eligible