Executive Assistant

Job Purpose The Ideal candidate will provide high-level administrative support to three senior leaders in a fast-paced broking environment. The executive assistant will manage complex schedules, coordinate cross-functional activities, and ensure seamless operations while maintaining strict confidentiality and compliance with financial industry standards. Key Tasks, Duties and Measurements Calendar & Travel Management • Maintain Diaries: Synchronize and manage complex calendars for three executives, proactively resolving scheduling conflicts and prioritizing high-impact engagements. • Arrange Travel: Coordinate domestic/international travel, including flights, accommodations, visas, currency exchanges, and real-time itinerary updates. Ensure compliance with corporate travel policies. Meeting & Event Coordination • Organise Meetings/Events: Plan and execute logistics for internal and external events, including venue booking, catering, and attendee coordination. • Take Minutes: Record and transcribe minutes of executive meetings, tracking action items and ensuring follow-up. Operational Support • Expense Management: Process and submit expense claims in compliance with company policies, ensuring timely reimbursements. • Lockton Procedures: Execute administrative tasks (e.g., data entry, file management) in strict adherence to Lockton’s protocols and compliance standards. Strategic & Administrative Assistance • Support Senior Leaders: Assist the executives with complex administrative tasks, including confidential projects, stakeholder liaison, and priority task management. • Ad Hoc Tasks: Manage urgent requests with discretion and efficiency. • When needed, cover other Executive Assistants when they are on leave Qualifications • Degree in Business Administration, Finance, or related field • Minimum 3 years as an Executive Assistant, preferably in financial services/broking industry.