Executive Office Lead to the CEO

About Our Client Our client is a world-class executive coaching and leadership advisory firm serving C-Suite leaders at Global Fortune 250 companies. They work is high-stakes, confidential, and exacting, and operate as a lean, high-performing team that prizes excellence, ownership, and a hospitality-grade standard of service. The Opportunity Our Client is seeking an Executive Office Lead to serve as the CEO’s strategic right hand, bringing the judgment of a Chief of Staff and the precision of a top-tier Executive Assistant. You will navigate seamlessly between strategy and execution: securing high-stakes meetings, refining keynote materials, preparing media engagements, and coordinating confidential coaching programs. This is a high-trust, senior-facing role that demands gravitas, discretion, and impeccable execution. You will deploy the CEO’s time as a strategic asset, orchestrate complex global calendars, and communicate with clarity and warmth across C-suite stakeholders. Candidates who operate two steps ahead, creating structure amid complexity and establishing calm, steady momentum in a fast-moving environment, will excel in this role. What You’ll Do Time & Priority Leadership • Own the CEO’s calendar end-to-end: protect focus time, navigate competing priorities, and orchestrate multi-party, multi-time-zone meetings with C-Suite offices. • Prepare concise briefs (context, objectives, decisions, stakeholders) so every meeting is purposeful and on-target. Executive Liaison and Gatekeeping • Serve as the diplomatic first point of contact for requests on the CEO’s time, striking a balance between accessibility and impact. • Draft and refine client-facing and internal communications in the CEO’s tone, which is clear, warm, and of high standard. Operational Excellence • Build repeatable systems around client onboarding, recurring engagements, speaking events, and international travel. • Anticipate shifts and manage changes in real time, proactively communicating updates and next steps. Quality & Confidentiality • Uphold white-glove service standards across every touchpoint; protect sensitive information with impeccable discretion. • Ensure documents, assets, and records are properly organised, labelled, and accessible to the right people. Who You Are • Executive presence: Poised, tactful, and confident when interacting with senior stakeholders and their offices. • Owner mindset: Biased to action, detail-obsessed, and relentlessly reliable; you create clarity and momentum. • Strategic + hands-on: Comfortable zooming out to set priorities and zooming in to execute flawlessly. • Elite communicator: Concise writer and polished speaker; you tailor tone for boardrooms, clients, and internal teams. • Calm under pressure: Excellent judgment, urgency without panic, and a solutions-first attitude. • High-output, always evolving: You do the work at a championship level and obsess (constructively) about getting 1% better every day. Preferred background • At least five years in roles such as Executive Business Partner, Senior EA to Founder/CEO, Chief of Staff (boutique firm), or Executive Office/Business Manager. • Experience in high-touch, fast-paced environments (professional services, leadership advisory, family office environment, five-star hospitality experience, investment, luxury hospitality, or boutique consultancy). • Singapore-based with excellent written and spoken English; comfortable working across global time zones. Why Join • Work directly with a globally respected CEO, a globally recognised top coach and a Hall of Fame speaker, gaining rare access to a leader who is deeply committed to mentoring, developing, and championing top talent. • Operate at the highest levels of business with Global Fortune 250 leaders. • Join a highly successful, values-driven boutique firm — intentionally small, globally respected, and free from corporate bureaucracy, where your standards, ideas, and impact truly matter. • Competitive salary, bonus incentives, generous leave, hybrid working, and professional development support.