Administrative Assistant (Store Development)

Who We Are Looking For? As a Store Development Administrative Assistant, he/she will deliver end‑to‑end administrative and coordination support to the Store Development team, supporting the seamless execution of renovation projects, ownership of tender processes, coordinating operational communications, handling permit applications, ad‑hoc graphics printing, store closure reinstatement works and other relevant administrative functions. What Awaits You: Project Coordination Support • Assist in the preparation and distribution of Tenders / RFQ’s (Request for Quotation), tender evaluations, and award process for renovation projects • Assist in all new stores opening, minor refit and major refit with collaboration with SD project executives and project managers. (i.e. Collating and preparing the documents, PTW, insurance request per project ) • Coordinate reinstatement works for store closures • Track and follow up on project documentation, including approved POs and termination notices Administrative Support • Maintain organized records of project communications and documentation. • Liaise with internal teams and external vendors to ensure timely updates and responses on daily maintenance request • Ensure adherence to Corporate Policies in the documentations/process needed in awarding of contracts • Assist in graphic printing for POG change and Special Rollouts • Warehouse Inventory list monthly updating • Assist to check invoices and verify variation orders prior to process payment upon completion of project • Assist on special projects roll-out and implementation • Assist on administrative work (Capex, PO, disposals forms, transfer forms and filing), including Capex weekly updating reports • Perform any other duties as assigned by Management Communication & Reporting • Draft and circulate project updates and evaluation summaries to relevant stakeholders • Coordinate with buyers, analysts, and project executives to ensure alignment on project timelines and deliverables. We Are Excited About You If You Have: • Minimum GCE ‘O’ level or equivalent • At least 1 year experience in a similar job scope in a FMCG (retail industry) or construction environment; • Attention to detail • Able to work independently, be meticulous, analytical with excellent problem-solving skills, proactive, a good team player & able to meet tight deadlines • Committed and willing to work during weekends, public holidays and night works when required • Familiar with tendering and contracts administration is an advantage • Proficient in MS Excel (pivot and xlookup, vlookup and other functions) • Basic knowledge in Word & Powerpoint • Excellent written and verbal communication • Possess good negotiation and coordination skills • Digitally Inclined • Strong organization and multitasking abilities • Familiarity with procurement and renovation workflows Why Should You Join Watsons? Watsons is Singapore’s leading beauty and health retailer with more than 90 stores located islandwide. We inspire and enable every one of our customers to Look Good, Do Good, Feel Great every day. We are building a culture that you will be proud to be part of. We foster an open culture of communication and innovation, readying the company to be agile for changes in the new retail age. Why You Will Love Working Here: • Fun and collaborative culture in a fast-paced environment with passionate and committed team members make up the Watsons Family! • Flexible workspace with activity-based working concept that stimulates creativity, collaboration, and communication in a vibrant environment • Equip our people with the right skills so that they can thrive and stay Fit for the Future. • Good career growth opportunities and ongoing learning and development • A competitive compensation package including a wide range of benefits and employee perks • Privilege staff discount and Watsons membership points and vouchers Are you ready to make an impact with us? Come join us for a great experience that will prepare you for even bigger challenges!