Admin Executive (Receptionist)

Key Responsibilities: Front Desk & Office Operations • Act as the first point of contact for visitors and guests, delivering a professional reception experience and serving beverages when required. • Manage daily front-desk activities, including handling incoming calls, mail distribution, and courier arrangements. • Ensure the reception, meeting rooms, and common areas are kept neat, organised, and presentable at all times. • Manage meeting room bookings and preparation for internal and external meetings. • Manage stationery, pantry items, and office supplies, including inventory monitoring, ordering, and general upkeep. • Coordinate office maintenance activities with external vendors, contractors, and property management, and ensure timely communication of relevant information to employees when required. Administrative & Internal Support • Handle travel bookings, transportation, dining reservations, visa applications and logistics arrangements as required. • Administer company platform accounts and manage employee access to corporate service platforms. • Provide administrative support, including preparing purchase orders, processing staff expense claims and maintaining proper filing. • Coordinate employee business card printing, assist with corporate secretarial matters, and maintain related documentation. • Support employee onboarding and offboarding activities, including workstation setup, door access activation, and issuance of company assets for new employees. • Organise and support events, team-building activities, and employee engagement programs. • Support employee benefits administration, including coordinating insurance enrolment and updates with insurance providers. • Assist in maintaining employee leave records. • Maintain accurate documentation and filing records. • Perform general administrative duties, provide internal support to the team, and carry out ad-hoc tasks as assigned. Requirement: • Minimum 2 years of relevant experience in administrative or office support roles. • Good working knowledge of MS Office. • Proactive and adaptable, able to work independently and take on ad-hoc responsibilities when required. • Well-organised with a positive attitude and a strong team player.